Secretariat Position Descriptions

The following is an abbreviated overview (2019) of position roles to assist your decision in volunteering with Edmonton Anglican Cursillo Movement. More detailed notes are available on request. Thank you for your interest and service in keeping our movement strong, relevant and authentic!

Lay Director (appointed by Bishop):

  • Hold the movement in prayer
  • Two-year term (from September AGM), plus one year as Past Lay Director
  • Meet twice a year or as needed with the Bishop
  • Coordinate activities and succession planning of Secretariat
  • Chair 5-6 meetings/year and annual planning day for Secretariat
  • Provide reports twice a year to national Secretariat
  • Work for the 4th Day wellbeing of the diocesan movement
  • Help guide team training and development of annual Weekend
  • Assist development of the Weekend’s Moonlight and Clausura services
  • Compile annual report for presentation at September AGM

Past Lay Director (automatic succession):

  • Hold the movement in prayer
  • One-year term (from September AGM)
  • Provide Secretariat with continuity, and support and encourage the Lay Director, providing advice, history, or guidance when requested.
  • Have a full voice at Secretariat meetings, including the ability to vote on any issue before Secretariat.
  • Assist in presenting the annual Team Training workshop.
  • Form small committees, as required, to assist in doing the tasks for which s/he is responsible.
  • Make arrangements regarding book tables for Weekends and ensure book tables are staffed as requested by Weekend Lay Director.

Spiritual Director (appointed by Bishop):

  • Hold the movement in prayer
  • Two-year term
  • Coordinate, with Lay Director, activities and succession planning of Secretariat
  • Attend 5-6 meetings/year and annual planning day for Secretariat
  • Provide spiritual direction and prayer for Secretariat and the movement
  • Prepare Eucharist at Potluck Welcome Ultreya
  • Coordinate worship services relating to the Weekend
  • Meet twice a year or as needed with the Bishop
  • Encourage clergy participation and leadership
  • Provide annual report at community AGM

Registrar and Treasurer (appointed by Secretariat from the community)

  • Hold the movement in prayer
  • Two-year term  (beginning after a September AGM)
  • Provide financial report to 5-6 Secretariat meetings/year
  • Attend annual Secretariat planning day
  • Manage registration process for Weekend applicants
  • Provide financial guidance to Weekend leadership
  • Receive and record cash and other donations
  • Liaise and share reports with Diocesan Treasurer
  • Provide annual financial report for community AGM
  • Maintain records as required by Diocese and Canada Revenue Agency

Secretary (elected from the community)

  • Hold the movement in prayer
  • Two-year term  (elections at a September AGM)
  • Attend 5-6 meetings/year of Secretariat
  • Attend annual Secretariat planning day
  • Keep accurate record of Secretariat motions and action items
  • Provide annual report itemizing motions of Secretariat at community AGM

Fourth Day Chair (elected from the community)

  • Hold the movement in prayer
  • Two-year term  (elections at a September AGM)
  • Attend 5-6 meetings/year of Secretariat
  • Attend annual Secretariat planning day
  • Manage planning and content for Ultreyas, with Secretariat
  • Lead set-up of Ultreya evenings – snacks, music, tables etc.
  • Recommend new music to add to the music binders
  • Help maintain “Master” music binder; report song use to licensing bodies
  • Manage any borrowing and return of banners
  • Provide annual report at community AGM

Palanca Chair (elected from the community)

  • Hold the movement in prayer
  • Two-year term  (elections at a September AGM)
  • Attend 5-6 meetings/year of Secretariat
  • Attend annual Secretariat planning day
  • Oversee obtaining and providing Palanca with other communities
  • Provide Weekend dates for use on national CACS website
  • Prepare a Weekend prayer vigil roster for those praying at home or in groups
  • Gather all Weekend Palanca to be blessed at Moonligt service
  • Encourage intentional prayer for Weekends in other locations
  • Provide annual report at community AGM

Pre-Cursillo Chair (elected from the community)

  • Hold the movement in prayer
  • Two-year term  (elections at a September AGM)
  • Attend 5-6 meetings/year of Secretariat
  • Attend annual Secretariat planning day
  • Be familiar with role of sponsors
  • Maintain contact with parishes to facilitate information-sharing
  • Coordinate invitations to speak at parishes with Pulpit Talk or announcement
  • Update posters, brochures and registration forms for parishes, website, displays
  • With proctors, check Weekend team binder boxes and supply boxes
  • Provide annual report at community AGM

Communications Chair (elected from the community)

  • Hold the movement in prayer
  • Two-year term  (elections at a September AGM)
  • Attend 5-6 meetings/year of Secretariat
  • Attend annual Secretariat planning day
  • Record attendance at Ultreyas and other events, provide to keeper of membership Master List
  • Manage movement’s MailChimp account; update lists, send messages about upcoming events and other notices
  • Provide photos and items for the diocesan Synod Scene weekly mailout about upcoming events and other notices
  • Manage movement’s Facebook account, updating with regular and frequent messages about upcoming events and other notices.
  • Manage the movement’s WordPress web page.
  • Suggest and draft articles for use in the Anglican Messenger and national CACS newsletter.